5 Practical Wechat Office Skills You Probably Never Knew About

By Carrie Tsai,  Last Updated: February 12, 2020

Nowadays, the China-based app Wechat is not just the necessity of nearly every Chinese people. It's widely used by people across the globe. Everyone who uses Wechat realizes how powerful it is to daily life. From free messaging and calling to Wechat Pay, the app has immersed itself in almost every aspect of society.

However, Wechat is way more than a platform for social contact and entertainment. It's also utilized for office work. The following are a list of some useful Wechat office skills. Continue to read. You'll be surprised how many amazing features you didn't know about existed in this platform.

Edit To-Do List via Wechat's "Note" Function

One of the underused but powerful skills regarding to Wechat is the To-Do function in Wechat's Favorites>Note feature. This function enables users to make to-do list and save - especially ideal for them to make specific work planning and targeting. Just after several simple steps, you'll be able to make planning, prioritize all the tasks as well as setting up a goal in advance for your next-day work or even future work.

Operation:

Step 1: On the main interface of Wechat, go to "Me">"Favorites".

Step 2: On the "Favorites" interface, make sure you click on "+" button in the top right corner.

Step 3: On the "Note" interface, click on "To Do" icon. Then you can write your to-do list for planning your work as you want.

After making to-do list for your work, if you're afraid to forget to read it or don't want to have to read it by looking over the Wechat's Favorites, there is a shortcut for you. That is, stick the note which your to-do list are written in on top. This is an efficient approach to highlight your work to-do list to avoid being forgotten. The operation is very simple.

Operation:

Step 1: Prior to the operation, make sure you've finished your to-do list.

Step 2: Tap "..." in the top right corner of the Note interface.

Step 3: On the pop-up page, click to "Stick to Top of Chat".

Then, you'll successfully see the note content stuck on top of the Chats.

In addition to the above To-Do, the least known WeChat feature – Note is filled with other powerful and useful functions which are hardly realized by most users. In Note feature, you can store practically anything there at your will including favored images, documents in multiple formats, location and even voice memos. All these functions are beneficial to increasing your work efficiency in Wechat since they are convenient and easy-to-handle.

Make Full Use of "Favorites" Feature of Wechat

The most underused feature of Wechat is Favorites. Nevertheless, it's one of the most powerful tools of Wechat. Furthermore, this feature is especially helpful for Wechat office work. The above To-Do and other Note functions which are conducive to work efficiency all belong to Wechat's "Favorites". In a word, if you'd like to enhance your work efficiency via Wechat, you should tap and make full use of all the functions in its Favorites feature. The following are several skills about how to use "Favorites" for more efficient Wechat office work:

Add Important Files to "Favorites" for Subsequent Reading

Do you always forget to read and load the files your colleagues or your customers send when you drown yourself in work? And when you want to read them, you find no way to open them? It's troublesome. Right? As we all know, if the files that others send to us don't be opened within 3 days, the Wechat system will automatically delete and clear them.

Therefore, in order to avoid this, adding files that you have no time to open in time to "Favorites" is especially useful to save them for subsequent reading. Once you add the files to"Favorites"of Wechat, you've downloaded them. In this way, you don't need to worry overdue files anymore. This is especially helpful to your work efficiency.

Operation:

Step 1: Long press the file.

Step 2: On the pop-up page, tap "Add to Favorites".

Add Tags for Specific Sorting If Necessary

You may always need to add a number of files and other contents to the"Favorites" while working. In this way, it would be difficult for you to specifically find what you want on the Favorites interface. However, this can be easily solved by simply adding tags for your files. Adding tags can sort all the files and contents, which allows you to quickly find what you want on your Wechat Favorites.

Operation:

Step 1: Long press the file. On the pop-up frame at the bottom, tap "ADD TAG" to go to the "Edit Tags" interface.

Step 2: On the "Edit Tags" interface, you'll be able to add any tag for your file.

Step 3: After editing tag, don't forget to click on "Done" in the top right corner.

Stick Yourself or "File Transfer" on Top

Ever wanted to temporarily and quickly save the important photos, files and messages your colleagues or your customers send to you? Here comes another practical Wechat office skill - stick yourself or File Transfer on Top. Compare to adding contents to Favorites, this approach seems more convenient since the file can be saved by simple forwarding. Once the file is sent to yourself or the File Transfer, it has been downloaded and in turn can be found more efficiently.

Operation:

Step 1: Input your Wechat name or "File Transfer"on the search bar.

Step 2: On the chat screen, click on"..."in the top right corner.

Step 3: After that, on the Chat Info interface, choose "Sticky on Top".

Use "Reminder" Function for Notification

It's unquestionable that some people have good memory. However, the vast majority of people have bad memory, which makes them always forget important tasks their superiors have allocated to them via Wechat. This can be easily solved by the least known but useful function in Wechat called "Reminder". This function can remind important messages which can remind you the previous unfinished tasks and jobs and thus let you do them timely.

Operation:

Step 1: Long press the message.

Step 2: On the pop-up page, tap "Reminder".

Step 3: After that, you'll see a pop-up page. Then just choose the time at which you want the message being notified.

Then, when the time is up, the message will be notified by "Service Notification" on the Chats interface.

Identify and Classify Your Colleagues and Your Customers by Wechat's "Edit Contact"

Do you always find it difficult to quickly find your colleagues or your customers in Wechat? Indeed, on the one hand, finding someone on your Wechat Contacts costs a lot of time and energy. On the other hand, it'll be more difficult to find someone if he or she change his or her Wechat name. All these problems decrease your work efficiency greatly.

But don't worry. "Edit Contact" function can solve all the above hindrances. Not only can it allow you to name aliases for your colleagues or your customers, but it can also enable you to classify them by adding different tags. In addition, you can also add to more information of your colleagues or your customers such as their Mobile number, description and even their photos.

Operation:

Step 1: On the Wechat interface of your colleague or your customer, click on "Edit Contact".

Step 2: Edit different information in different bars. For example, you're able to edit the alias for your colleague on the "Alias"bar; You can also add tags for your customers on the "Tag" bar.

After that, on the Wechat's "Contact" interface, click on "Tags" and you'll quickly and easily find your colleagues and your customers.

Conclusion

In short, the above 5 practical Wechat office skills are rarely known but powerful. Now take out your Wechat and practice. You'd be surprised how powerful these skills are for your work efficiency in Wechat.